The document is stored in the Web Server so it can be easily accessed by anyone who has been assigned to work on the document. It is possible to have several versions of a document, meaning that you can have your documents formatted, word-wrapped and sorted so they are ready for each person to see. These document formats are often readable by two or more people on different computers at once.
If you want to be able to check that you have the latest version of a document when you are creating it then you should use the Prince2 version control system. This system is a powerful way to save and check the version of a document. You can keep a date-stamped copy of the last version you created to look back on it and decide how it has changed over time.
The initial question most people have is about how the copy and changes are tracked. You can use one of the versions to check out the version you have. From the online document version control tool you can also look up the exact changes made to the original document, making it possible to make sure that the changes are identical to what you had originally created.
The best feature of this document version control system is the ability to take the actual file and make changes to it on your computer, using a piece of software called the Base Editor. This is something you need to install on the hard drive where you will be making the changes. By running this application, you can make any changes you want to your document and then transfer them from the hard drive to the Web Server where the changes are kept.
You do not need to have any special skills to use this software. If you want to make any changes to a document, whether it is changing the formatting or spelling of a word or paragraph, you can make changes easily using this software. If you want to transfer the entire document, including all the changes you made, you can do that too.
This can be very convenient, but if you only have one copy of a document that you can use to check over the changes, then you should think about getting a file on the Web Server. In this way you can always edit the document from your own computer and make any changes you want. You will have the same version you started with and can continue to use it without having to worry about losing any work.
There are advantages and disadvantages to using document version control to track your work. The advantages include being able to check over any changes you have made to a document, get to know the changes you have made and take down the changes to the final version for future reference. The disadvantages are the costs involved and the fact that you do not always have the same document for reference.
The most important point is that you need to try to maintain your copies as separate as possible. It can become difficult to understand why the changes were made if they are not exactly the same as the version you started with. The version control system can help you to keep both versions safe.
One disadvantage is that you do not always know what you are working with if you have several different versions. You do not always have a document to compare the changes to, and there is the possibility that you might be confusing the text you have with another version of the document. You may want to have an expert to interpret what you have written, and this is not always possible. So if you decide to use document version control to track your work, you should do it the right way. Think about what you want to accomplish and the type of documentation you have to do. Make sure you choose a system that will be easy to use and that will allow you to find the exact change you need.
